Admin Level - Superuser

The Member ID is what attaches athletes to their times - all athletes must have a Member ID when using the Online Meet Entry System.

There are three ways in which administrators can build member ID numbers:

  • within the individual Member profile,

  • in Member Admin,

  • Requesting the member register with USA Swimming.

US Swimming IDs are based on the Birthdate, first three letters of the last name, middle initial, and the first four letters of the last name.

Within the Member profile:

  1. From the left navigation menu, click Org Tools > Members.

  2. Search for the last name to find the desired member and click their name.

  3. Click Build Swimmer ID to generate an ID for the Member.

  4. Click Save.

To build IDs in bulk within Member Admin:

  1. From the left navigation menu, click Org Tools > Members.

  2. By default, only active members are displayed. To include others:

    • Click Customize Filters.

    • Click Member Status on the left.

    • If you wish to include ALL members, uncheck Active so that no statuses are selected. Otherwise, select your desired status(es).

    • Click Done.

  3. Select the member(s) for whom you wish to generate a USS # by putting a checkmark next to their name(s).

  4. Click the Edit > Rebuild ID# button, then click OK.

Send a USA Swimming Registration Invitation

  1. From the left navigation click Org Tools > USA Swimming Registration.

  2. Use the filters to select the "USAS Registration Status," "Invitation Status," and "Registration Requirements."

  3. In the upper, right corner click Send USAS Registration Invitation.

    1. To preview the email being sent, click Communication > USAS Registration Invitation.

  4. Click Send.

  5. Members receive an email with instructions on how to obtain memberships. Once obtained, the membership filters back to the individual automatically.

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