Double-check Class Settings! Before building any class, double-check that Class Settings are filled out appropriately. To do this, go from Classes > Class Admin > Settings.
Pro Tip: A great way to sort classes and help parents find what they're looking for is to create Programs and Sub-Programs. Including the words "Camps" in the Program or Sub-Program also helps to direct new membership!
Example:
Program: Camps
Sub-Program: Summer Camp
Class Title: Summer Camp: May 1st - May 7th
To set up camps:
In the left-hand navigation, click Classes > Class Admin > Classes.
From the classes page, in the top right-hand corner click the green +New Class button.
Click the General tab to fill out basic information for the New Class.
In the Add Class window, fill out the required information.
The class title should include the date range and the name of the camp (ex. Summer Camp: May 1st - May 7th).
Options in drop-downs need to have been previously created within the Class Admin Settings tab before you can select them.
Scroll down to select the agreements required for the camp.
When finished, click Save & Continue to move on.
Pro-Tip: If your camp has a "Theme Week", include it in the class title.
Click the Class Date/Time Tab.
Fill out all of the required fields with the date and time information for the camp.
NOTE: Enter information carefully to be sure that the settings are correct.
When finished, click Save & Continue.
Option One: Day Camp
Click the Reg Slot & Instructors tab.
Add a New Reg Slot for each day and time camp is offered that week.
Set the Slot Limit to how many can attend the camp.
Fill out the days and times the camp is available for the week.
Each day is a New Reg Slot line.
When finished, click Save & Continue to move on.
Option Two: Week-Long Camp
Click the Reg Slot & Instructors tab.
Add a New Reg Slot for each day and time camp is offered that week.
Use a different slot to distinguish between morning and afternoon camp. If there is a full-day camp option, please create that as a new class.
Set the Slot Limit to how many can attend the camp.
Fill out the days and times the camp is available for the week.
Each option is a New Reg Slot line.
When finished, click Save & Continue to move on.
To learn how to create a discount structure for camps, click HERE. Once you've created a plan for the camp, choose the correct plan in the Discounts tab.
Class Payment Plans:
Click the green +New Payment Plan and name the plan accordingly. (Ex. Private Lessons with Sara)
Choose the green +Payment Plan Item.
Fill out the "Charge Name", and choose whether the charge should recur or not.
If recurring, fill out the Charge Amount per athlete, the charge category when the first charge should be when each installment is due, and if the charge should be prorated or not.
If non-recurring, fill out the charge category, the charge amount, when the charge is created, and when the payment is due.
When finished, click Save Changes.
To save time, we recommend camps are cloned instead of creating new ones each week.
Cloning a Camp
From the class list, find the class to copy, and click the gear icon.
Click the Save Change to a New Class (Clone) button.
Click OK to proceed.
Find the class that has been cloned, and click the gear icon.
Remove the "Clone" verbiage from the title and navigate through the tabs again to make any desired updates or changes.
When finished, click Save & Close.
