NOTE: Coaches approved on YMCA teams are automatically notified via email when their certifications will expire in 60 days, 30 days, and the day they expire. This gives time to renew the certifications. Admins will be notified when the certifications expire.
After registering your account, register yourself as a coach. To do that, navigate to your YMCA registration website and sign in with the account information.
In the left navigation menu, click YMCA Admin > Coaches.
Locate your name and click on it.
If you do not see your name, search for it in the Search for Coaches field.
As a requirement for YMCA Coach Registration, ensure that all of your General Information is complete and accurate.
Scroll down to the Update Certificates section.
Input valid expiration dates for each of the required certifications.
To upload valid copies of all the certifications for verification by the YMCA of the USA, click Browse and select the file.
Once all the information is entered, click Save.
The information is uploaded to the YMCA Database.
Converting a Member to a Coach
Go to Team Admin > Account/Member Admin > Members Tab.
Select the member(s) to convert to a YMCA Coach.
Click Edit > Convert Members to YMCA Coaches.
Click OK to confirm.
Verify the change(s) by clicking YMCA Admin > Coaches tab and locating the Member(s) on the list.
Setting Coaches Admin Level
This can only be done by a SuperUser. If you directly add a coach from the YMCA Admin, a Member and Account are automatically generated in the Member Admin section. If the Coach is a member, convert that member to a YMCA Coach as seen in the previous step.
To add a new coach login using the YMCA Admin:
Go to YMCA Admin > Coaches
Click the + Add Coach
Fill out the information and make sure to set the Admin Level.
The new Coach is added.
Send them login information following these steps.
Submit Coach Registration
To submit the coach registration, scroll back to the top of the page and click Submit Coach Registration.
You will receive additional details via email, and you can see the status of your registration.
If you need to submit registrations for other coaches, you may do so now or submit the Team Registration if it has not been completed already.
Removing a Coach from YMCA Admin
To remove a coach from YMCA Admin, but not as a member:
Select the member(s) check box(es).
Click Edit > Remove As YMCA Coach(es).